Prospective authors must submit a written proposal to the New York-New Jersey Trail Conference Publications Committee (600 Ramapo Valley Road, Mahwah, NJ 07430) that includes the following information. Contract negotiation and agreement to follow the Trail Conference's Style Sheet are part of the acceptance process.
All proposals must indicate
Note: The Publication Committee will assign a project manager/editor and material will be checked by someone other than the author.
Each project being considered will have a complete proposal form, a sample chapter that includes all elements that intend to be included: illustrations and graphics, maps, sidebar material, and manuscript representative of all type sections. See Example.
Proposals will be presented at the monthly PublicationsCommittee Meeting for review and voted upon. Members will consider how the proposed title would enhance or duplicate current Trail Conference offerings, impact production resources in use, and affect Publication Budget funds allocated for the fiscal year. Publications Chair will review the sample materials for acceptability.
Prior to final acceptance, all materials will need to have a preliminary budget prepared, including projected sales, to justify development and production. Preliminary budgets will be approved by________________________ prior to final acceptance.
All materials published by the Trail Conference need to be covered by an agreement or contract. Without an agreement or contract, copyright and rights cannot be determined and payment (if any, strive for donations)cannot made. Written agreements and contracts protect both the Trail Conference and volunteers by delineating responsibilities as well as establishing schedule parameters.
Title: Edition:
ISBN:
ProjectManager/Ed.: Printer:
Designer: Binder:
Pub. Date:
Stage | Begin | End | Comments |
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Launch Meeting |
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Order ISBN/CIP data |
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Manuscript |
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To Proj. Mgr. |
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Field Check |
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Copy editing |
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Author Review |
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Return ms. to Project Manager |
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Review edits and add inputs |
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Final ms. to Design |
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Design |
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Sample Materials to Design |
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Sample Materials from Design |
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Approval |
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Cover Materials to Design |
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Cover Materials from Design |
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Approval |
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Cover Proofs |
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Cover Proof Approval |
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Pages |
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Pages 1 to Ed. |
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Pages 1 to Author |
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Pages 1 Returned to Ed. for review of author changes |
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Pages 1 to Design for correx. |
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Pages 2 to Ed. |
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Pages 2 to Author |
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Pages 2 Returned to for review of Author changes |
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Pages 2 to Design for correx. |
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Final Pages to Ed. |
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Final Pages to Author |
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Final pages to Design for correx. |
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Final illustrations. to Design |
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Final pages to Ed. |
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Final Disk to Printer |
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Stage | Begin | End | Comments |
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Illustrations |
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Initial material to artist/cart. |
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1st pass to Ed. |
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1st pass to Author |
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1st pass back to Ed. |
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Changes to artist/cart./design |
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2nd pass to Ed. |
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2nd pass to Author |
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2nd pass back to Ed. |
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Changes to artist/cart./design |
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Final to Ed. |
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Final to Design |
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Index |
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Pages to indexer |
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Ms. from. Indexer |
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Edit index |
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Edited ms. to Design |
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1st pages from Design |
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Edit/review pages |
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1st pages to Design for correx. |
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2nd pages from Design |
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2nd pages to Design |
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Final pages |
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Printer (Text) |
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Digital Proofs/Pages to Ed. |
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Digital Proofs/Pages return to Ptr. |
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Approval |
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Check copy of Text to Ed. |
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Check copy of Text return to Ptr. |
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Shipping |
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Printer (Cover) |
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Disk to Printer |
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Digital color proofs to Ed. |
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Digital color proofs to Printer |
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Covers ship to printer |
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Binding |
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BOUND BOOK |
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PROPOSAL FOR A BOOK ON HIKING IN THE NORTH JERSEY HIGHLANDS
Submitted to the Publications Committee of NYNJTC on June 20. 2002
George Petty